Privacy notice

Who we are

Amarval Partners Ltd is the controller of your personal information. We're registered in England and Wales (company number 13431440). Our registered office is Office C, First Floor, Alma Park, Woodway Lane, Claybrooke Parva, Lutterworth, LE17 5BH.

We act as an employment agency when we introduce you for a permanent role, and as an employment business when we supply you for temporary or contract work.

ICO registration number: [ADD ICO NUMBER].

For anything about your data, email hello@amarval.co.uk or call 020 3772 2525.

What we collect

If you're a candidate

• Identity and contact details: name, email, phone, address, date of birth and National Insurance number.
• Career information: your CV, qualifications (including QTS status and Teacher Reference Number), employment history, references, the roles and locations you're interested in, availability, and pay expectations.
• Right to work: passport, visa or share code checks, as required by law.
• Safeguarding checks: enhanced DBS check details, including any barred list check, overseas police checks where relevant, and prohibition and disqualification checks.
• Placement and pay records: assignments, timesheets, pay rates, bank details for payroll, and tax information.
• Notes from our conversations about your goals, and feedback from schools after interview or placement.

If you're a school or trust contact

• Your name, role, school or trust, work email and phone, and the details of the roles you ask us to fill.

If you use this website

• Whatever you put in the enquiry or registration form.
• Basic technical data our hosting provider records for security, such as your IP address, browser type and the pages requested. See our cookie notice.

Where it comes from

Mostly from you. We also receive information from referees you name, from schools you've worked in, from the Disclosure and Barring Service and our DBS processing partner, from the Teaching Regulation Agency's checks, and from public professional profiles where you've chosen to make them visible.

How we use it, and our lawful basis

Data protection law requires us to have a lawful basis for each use of your information. Ours are:

Sensitive information

Some information has extra protection: health, disability and ethnicity, plus criminal records data from DBS checks. We only use it where the law allows and where it's needed. That covers:

• safeguarding children
• meeting our obligations as an employment business
• making reasonable adjustments you ask for
• optional equal opportunities monitoring.

The conditions we rely on are in Schedule 1 of the Data Protection Act 2018, and we keep an appropriate policy document setting out how we handle this data. Equal opportunities information is always optional and never shared with schools in a way that identifies you.

We don't make decisions about you using automated processing alone.

Who we share it with

We never sell your information. We share it only where needed:

• Schools and trusts you've agreed to be put forward to, including the safeguarding information they're required to see.
• Referees you've named, to request your references.
• Our DBS processing partner and the Disclosure and Barring Service, to carry out checks.
• Payroll and umbrella companies that pay you on temporary assignments: [NAME PROVIDERS].
• Service providers who run systems for us on our instructions, such as website hosting and database (Cloudflare), email, and our candidate management system. They may only use your data to provide that service.
• HMRC, the Home Office, the police, the Teaching Regulation Agency or other authorities, where the law requires it.
• Professional advisers, such as our accountants, lawyers and insurers, where necessary.

International transfers

Some of our providers, including Cloudflare, may process data outside the UK. Where that happens, we make sure it's protected by UK adequacy regulations or by the International Data Transfer Agreement or Addendum approved by the Information Commissioner.

How long we keep it

We keep information only as long as we need it, then delete or anonymise it securely.

Your rights

You have the right to:

• access the personal information we hold about you
• have it corrected if it's wrong or incomplete
• have it erased, where we no longer have a good reason to keep it
• restrict or object to how we use it, including any marketing
• receive it in a portable format, where we rely on consent or contract
• withdraw consent at any time, where we rely on it.

To use any of these rights, email hello@amarval.co.uk. It's free, and we'll reply within one month. Some information we must keep by law, such as pay and right to work records. If so, we'll tell you.

Keeping it safe

We limit access to people who need it, use encrypted connections and accounts protected by multi-factor authentication, and only work with providers who meet appropriate security standards. If a breach ever puts your rights at risk, we'll tell you and the ICO as the law requires.

Complaints

If you're unhappy with how we've handled your information, please tell us first so we can put it right. You also have the right to complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.

Changes to this notice

We'll update this notice when our practices change, and show the date at the top. If a change significantly affects you, we'll let you know directly.